BAOC Board Meeting Minutes
Date: (Tue.) Dec. 10, 2019
Location: Foster City, CA
Event Directors: - 650.281.5280, - 510.407.1876
Type: Quarterly meeting of the Board of Directors—7:00-10:00 PM; free pizza will be available at 6:30. All club members and other interested people are welcome.
The December 2019 BAOC Board meeting was called to order at 7:00 PM by President Steve Haas
Present: Steve Haas (President), Jeff Lanam, Dan Greene, Bob Cooley, Nick Corsano, Dennis Wildfogel, Gavin Wyatt-Mair, Jay Hann, Sharon Evans (Treasurer), Vicki Woolworth (Secretary)
Attending by phone: Jitka Hiscox
President’s report – Steve Haas
Steve started the meeting with miscellaneous administrative items, including reviewing pre-registration policies (if preregistrants cancel, credit for future event will be given) and current charge for replacement E-sticks.
Jay Hann will fill the OUSA requirement to have at least one club member trained in the SafeSport program.
An outside agency requested we create a link on our website to their map-resource site, It was decided the policy would be that this would be considered if the person was a club member.
Nick Corsano was selected by Steve, and approved by the Board, as the chair of the nominating committee. Nick nominated Jitka Hiscox as Board member, and the Board voted to approve.
Email votes – Vicki Woolworth
The Board voted to give the Carson City JROTC permission to make BAOC uniforms with the JROTC logo added. Approved on September 21, 2019.
Approval of minutes – Vicki Woolworth
The September 2019 meeting minutes were approved as amended.
Treasurer’s Report – Sharon Evans
Finances are in reasonable shape for 2019. There has been a positive cash flow, although the U.S. Nationals did not make money. The original bus company cancelled, and the replacement was twice as expensive; permits were expensive, and the printed bulletin was costly.
Sarah Williams and Trinka Gillis are working on PayPal administration. Sarah is also working on using Square.
National Event Report – Dennis Wildfogel
Dennis is still considering a sprint NRE in 2020 at St Mary’s College.
2020 report – Gavin Wyatt-Mair
Registration has opened; 77 so far, with tour groups still in the works. The OUSA registration system has been upgraded in response to Gavin’s concerns about registering teams and other features required for this type of event. A request was made that we include the Western States Championship, Gavin will respond that if the requestor will deal with scoring and awards it might be considered.
Scheduling change was required due to permit conflicts, but setters and vetters are all in place.
Volunteers will be needed, Marie-Josée Parayre will head the recruiting effort, with Bud Laird coordinating for the Rogaine.
Budget Committee – Steve Haas
A budget committee was formed, and a continuing resolution was passed to continue operation until the budget can be approved at the next Board meeting.
- Mapping – Bob Cooley – Bob rechecked the Northstar sprint map, fixed a lot including contours. Will then work on Sagehen, the relay map, and Golden Gate Park, then submit to IOF.
- E-Punch – Jeff Lanam – For the 2020 budget, Jeff will plan to use WRS and also would like a new E-punch tent.
The next meeting date was set for March 10, 2020.
The meeting was adjourned at 9:55 PM.