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BAOC Board Meetings

Date: (Mon.) Sep. 14, 2009
Location: Menlo Park, CA
Event Directors: - 650.321.9713, - 650.248.9595
Type: Quarterly meeting of the Board of Directors -- 7:00-10:00 PM; pizza will be available at 6:30 -- All club members are welcome

Date: (Mon.) Sep. 21, 2009
Location: Menlo Park, CA
Event Directors: - 650.321.9713, - 650.248.9595
Type: Meeting of the Board of Directors to discuss the JWOC proposal -- 7:00 PM -- All club members are welcome


Highlights of BAOC Board of Directors Meetings

September 14 and 21, 2009, Menlo Park, California

The prospective NASA meet, despite a good-faith effort and lot of work from Peter Graube, failed to materialize. An Ames orienteering club may be established, which will provide a possible route for a future meet.

The fall schedule is in place. Trail-O training courses are planned for several events. Alex Finch is starting to work on the 2010 schedule, to avoid a gap in scheduling.

The list of state parks to close will be final within a week. Pacheco State Park was not on the original closure list, and it is possible we could argue to hold the event even if this park were to be closed. Most planning for the Golden Gate Getaway is in place.

George Minarik is working on the 2010 Boggs Mountain event. He will start working on the 2011 calendar once the JWOC issue is decided.

The COOL calendar is shaping up. COOL will have six more events than last year, including a junior day camp. They are holding the first-ever Western Region Interscholastic Championships at the O in the Oaks event at Pacheco State Park in November, and will hold a second championship in 2010.

The JWOC Task Force presented their recommendation that BAOC submit a proposal to host the 2013 Junior World Orienteering Championships. After much discussion, the motion was postponed to the following week (Sept. 21). The final motion voted on was:

That BAOC request the USOF Board of Directors to submit a bid to the International Orienteering Federation to host the 2013 Junior World Orienteering Championships, using BAOC maps from the greater Bay Area and/or the Lake Tahoe region based on the following conditions:
  1. USOF or a separate legal entity (the JWOC organization) is responsible for raising the funds and will incur the liabilities for JWOC and the 2013 festival.
  2. The JWOC organization will pay BAOC an acceptable fee for the use of its maps and equipment.
  3. The JWOC organization will prepay a portion of the map fees to BAOC on a non-refundable basis to facilitate the creation of new maps, and BAOC will retain all rights to those maps.
  4. The JWOC organization will consider the level of volunteer effort from clubs in distributing profits.
  5. While BAOC will help contribute volunteers to the JWOC organization, JWOC and the Festival, it is important to BAOC to maintain a reasonable amount of their normal club activities — accordingly, other clubs and USOF will also need to make large volunteer contributions.
  6. USOF will consider sanctioning A-meets and championship events to be put on by BAOC in 2011 and 2012.

The vote was taken by secret ballot, and the motion passed (7 in favor, 6 opposed, 1 abstain).