2017 California Orienteering Week (COW)
2017 California Orienteering Week (COW)

Table of contents
1 Schedule
2 Events
3 Registration
4 Awards
5 Event Dinner
6 Embargo Notice
7 Lodging
8 OUSA Board Meeting
9 Google Map

O in the Oaks 2017

Morgan Territory Regional Preserve
Joaquin Miller Park  
Pt. Pinole Regional Shoreline  
Briones Regional Park  

Date: Mar. 22–26, 2017
Location: San Francisco Bay Area
Event Director, Pt. Pinole & Briones: - 510.684.2001
Course Setter, Pt. Pinole: Holly Gaston
Course Setter, Briones: Gavin Wyatt-Mair
Type: A; Saturday: "Extended" Middle courses at Point Pinole Regional Shoreline; Sunday: Ultra Long courses at Briones Regional Park; both days U.S. National Ranking Events; other events Wednesday–Friday

Please note that fees and time limits apply. Events are typically not canceled due to bad weather.

Recent Information:

Link to Event Results added (3/25)

OUSA Board question to members added (3/22)

Related Event Information

Event Results Morgan Terr. Training Course Joaquin Miller Event O in the Oaks 2017 – Day 1 O in the Oaks 2017 – Day 2

O in the Oaks 2015 2016 Point Pinole Event 2016 Briones Event


Note: All the events listed on this page are part of the California Orienteering Week (COW)


This extended event will include training days, a PreO (Trail-O) National Event, a local Sprint event, an "extended" Middle-distance National Event, and the 2017 U.S. Ultra Long Championships event.

Schedule

(*) "PreO" is short for Precision Orienteering, which in turn is the new name for what has been called "Trail-O".

Events

Wednesday–Friday, March 22–24 — Training Course

Informal Training Opportunity

Thursday, March 23 — National and Local Events

PreO National Event and Local BAOC Sprint event

Friday, March 24 — Packet Pick-up

O in the Oaks 2017 packet pick-up will be available Friday evening, between 5:00 and 8:00, at the Hilton Concord (1970 Diamond Blvd, Concord, CA 94520 [map (https://www.google.com/maps/place/1970+Diamond+Blvd,+Concord,+CA+94520/@37.970706,-122.0504696,14.77z/data=!4m5!3m4!1s0x808566c5c8491e6f:0x9ace163c4f8661a1!8m2!3d37.9714189!4d-122.0540631)]).

Saturday, March 25 — National Event

O in the Oaks 2017, Day 1

Saturday, March 25 — Event Dinner

For those who preregistered for the event dinner, it will take place in the Assembly Room at the Winslow Community Center in Pleasant Hill (2590 Pleasant Hill Rd, Pleasant Hill, CA [map (https://www.google.com/maps/place/2590+Pleasant+Hill+Rd,+Pleasant+Hill,+CA+94523/@37.9539743,-122.1212238,13z/data=!4m5!3m4!1s0x808564019f2d563d:0x8bec2f28781e7092!8m2!3d37.9539701!4d-122.0861995)]), starting at 6 PM on Saturday, March 25. There will be a choice of menus with and without meat, as well as non-alcoholic beverages available.
(If you did not preregister for the dinner, but want to attend, you can ask if there have been any cancellations.)

Sunday, March 26 — National Event

O in the Oaks 2017, Day 2

Registration

Preregistration has closed. You can see who has registered here (https://www.orienteeringusa.org/eventregister/a40/reglist/home/o-in-the-oaks-2017).

Note: Preregistration is only for competitive entries. Registration and payment for recreational courses must be done at the event.

If you are not able to pay online, or if you need to contact the Registrar for some other reason, here are the contact details:

Gary Kraght
78 Robinhood Dr
Novato, CA 94945

Note: If you need to make changes to your registration after completing it online, do not try to make the changes online. Contact the Registrar directly.

The three National Events that are available for registration are:

The regular registration deadline is March 12th (at 11:59 PDT). There will be Day-Of-Event registration available for those who do not register by the regular registration deadline. For the PreO, Day-Of-Event registration is for recreational only (i.e., non-competitive).

In addition, there will be a Sprint course available at Joaquin Miller on Thursday. For those who preregister for the PreO event, they can also do the Sprint course for free. For others, the costs are shown in the table below. Preregistration is available, but not required, for the Sprint.

Costs

O in the Oaks 2017 Fees
 
  Day   Event   Age  Early Registration 
(deadline February 12) 		 Regular Registration 
(deadline March 12)</s>  		 Day of Event 
  Thur.     Precision-O   Adult <s>$15 $20 $20 (rec. only)
  Junior   $5 $5 $5 (rec. only)
  Sprint   Adult <s>$10 $10 $10
  Junior $5 $5 $5
  Sat.   Extended Middle   Adult $28 $34 $40
  Junior $11 $13 $16
  Sun.   Ultra Long Champs     Adult $33 $39 $45
  Junior $13 $15 $18
  Notes: Adult is age 21 and up; Junior is age 20 and under
              The Thursday Sprint is free with PreO preregistration.
              The registration deadlines are at 11:59 PM Pacific Time on the indicated dates.


Additional, optional fees:

Note: The preview map for Joaquin Miller will be the "existing" map for the park, not the new, never-been-used ISSOM map that will be used for the competition.

Awards

For the Ultra Long event on Sunday, OUSA Championship medals will be presented for the 38 standard OUSA championship classes (http://orienteeringusa.org/rules#A11).

In addition, "2-day" awards will be given, for all classes, for a combined ranking from the "extended" Middle race on Saturday and the Ultra Long race on Sunday. The combined ranking will be based on points awarded according to the two, individual, day rankings. For each day, a first place in class is 1000 points, and all other ranked runners earn points according to their time relative to the class winner, as follows:

1000 × (your class winner's time) / (your time)

For example, if your time is 67:30 (4050 seconds) and the class winner's time is 57:15 (3435 seconds), you get 1000 × 3435 / 4050 = 848 points.

You must successfully finish both races in order to be eligible for a "2-day" award.

The ceremony for the Ultra Long championship awards, and for the "2-day" awards, will be on Sunday around noon.

Awards for the Thursday PreO (Trail-O) event at Joaquin Miller are described on the webpage for that event. (There will not be awards for the Thursday Sprint event.)

Event Dinner

For those who preregistered for it, the event dinner will be Saturday evening. The details are above.

Embargo Notice

Since the Joaquin Miller (PreO), Point Pinole, and Briones events are National Events, those parks are embargoed (ref. OUSA Rule A.7 (http://www.us.orienteering.org/rules#A7)). This is done for the purpose of fairness.

Thus, from September 2016 through the completion of the respective events:

Anyone who visits an embargoed area can still participate in the event, but will not be included in the official results, will not receive awards, and will not earn OUSA ranking credit.

(This notice does not apply to people who will participate on the recreational courses.)

Lodging

We have 20-room (Friday) 40-room (Saturday) blocks at the Hilton Concord (http://www3.hilton.com/en/hotels/california/hilton-concord-CONCHHF/index.html) (1970 Diamond Blvd, Concord, CA 94520 [map (https://www.google.com/maps/place/1970+Diamond+Blvd,+Concord,+CA+94520/@37.970706,-122.0504696,14.77z/data=!4m5!3m4!1s0x808566c5c8491e6f:0x9ace163c4f8661a1!8m2!3d37.9714189!4d-122.0540631)]), which will serve as the headquarters hotel for the event. The rate for single- and double-occupancy rooms is $129.00 plus tax per night. Triple and Quad rates are $139 and $149, respectively. WiFi is complimentary. California taxes are 9% sales tax and 13.6% hotel occupancy tax. (Note the additional parking fees below.)

For reservations, visit this event-specific website (http://www.hilton.com/en/hi/groups/personalized/C/CONCHHF-OUB-20170324/index.jhtml?WT.mc_id=POG), or call 800.445.8667 and ask for the "Orienteering USA – Bay Area Orienteering Club Meet" rate.

Reservations must be made before Friday, March 3rd, to receive the Hilton group rate, but note that the group block could sell-out before then.

Note, however, that if you reserve well in advance, you might actually get a better AAA rate.

Hotel Parking

Parking at the Hilton costs extra. OUSA has arranged these reduced rates: 

    Hours          Rate
    0–0.5          Free  
    0.5–3           $6
    3–6            $13
    6–8            $19
    Daily max.     $19

Guests at the hotel will automatically have the reduced rate applied to their room charge. People not staying at the Hilton who need a reduced rate can get a green "chaser ticket" at packet pick-up.

OUSA Board Meeting

There will be an OUSA Board meeting at the event hotel (https://www.google.com/maps/place/1970+Diamond+Blvd,+Concord,+CA+94520/@37.970706,-122.0504696,14.77z/data=!4m5!3m4!1s0x808566c5c8491e6f:0x9ace163c4f8661a1!8m2!3d37.9714189!4d-122.0540631) on Saturday, March 25th, from 2:00 to 8:00 PM PDT.

The meeting agenda is posted on the OUSA website, under Upcoming Board Meetings (http://orienteeringusa.org/upcoming-board-meetings).

Note: The following was posted to the USOFclubnet (http://groups.yahoo.com/group/USOFclubnet/) on Wednesday, March 22nd:

Board meeting attendance question
Posted by:
Date: Wed Mar 22, 2017 4:53 am (PDT)
Dear OUSA community,
We have a 5-hour board meeting scheduled on Saturday in order to meaningfully tackle not only regular board business but allow consideration of spending on club benefits (50th anniversary funds) as well as development of junior programs.
The board meeting goes from 2-8pm, which means that a portion of it overlaps the event dinner. We do want people to be able attend that dinner if they are signed up, but also want your feedback to the board. I'd like to find out, from those OUSA members who are interested in attending the board meeting, which section you are most interested in attending, and what times you are available to attend. Then we can consider changing the agenda item order to try and accommodate the most people.
In your reply to [], please indicate which section you would want to attend:
  • 50th anniversary fund proposals (benefits for clubs, including mapper development, land access, technology, marketing)
  • Youth development and programs
  • Committee reports, including ski-O update, operating reserves policy, etc.
Finally, I encourage you to review the items on the agenda (http://orienteeringusa.org/upcoming-board-meetings), and provide your feedback and ideas to a board member ahead of time.
Thanks!
Barb

Google Map

Map Legend

    Morgan Territory Regional Reserve – Parking
    Joaquin Miller Park – Event Access
    Pt. Pinole Regional Shoreline – Parking
    Briones Regional Park – Parking
    Event Center (Lodging, Friday packet pick-up, Saturday OUSA Board meeting)
    Saturday Dinner
    Oakland Airport (OAK)
    San Francisco Airport (SFO)
    San Jose Airport (SJC)



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¹ Sanctioned by OUSA