BAOC Board Meeting
Date: (Tue.) Nov. 12, 2024
Location: Video Conference
Event Directors: 
- 415.309.1853, - 669.264.4761
Type: Meeting of the Board of Directors; 7:30 PM; all club members are welcome
Related Event Information
Minutes of the BAOC Board Meeting held November 12, 2024
Present: Officers – Stephanie Maclean (President), Tapio Karras (Vice President), Graham Brew (Event Coordinator), John Richardson (Secretary), Gary Kraght (Treasurer); Board members – Dan Greene, Steve Haas, Jeff Lanam, Dennis Wildfogel; Visitors – Misha Kreslavsky, Derek Maclean, Gavin Wyatt-Mair
The meeting was held via Zoom. It was called to order by the President at 7:32 PM.
Introduction and Updates
The President thanked the Event Coordination team for their work on the 2025 event schedule, and thanked Chuck Spalding for publishing to the Club website. Highlights include the 2-day Western States Championships at Calero, SLO Sprint Weekend, Summer Series, and 4-day Tahoe event.
Three successful Club events have taken place since the previous Board meeting.
Dennis Wildfogel, the National Events Coordinator, shared the news that long-time member Rex Winterbottom was recently awarded the OUSA Service Award.
Email Votes
The Secretary reported the results of two email votes that were conducted since the previous Board Meeting.
The first was to decide how the Club should vote on two proposals presented at the OUSA AGM: (i) removing manual punching and requiring contactless punching at NREs, and (ii) forming a task force to reevaluate the age-class system. The Board voted unanimously against both proposals. The Vice President reported that both proposals were approved, however, by the OUSA majority.
The second vote was to approve the updated Brown-course policy proposed by the Event Quality Director. This was approved unanimously.
2025 Budget
The Treasurer presented the highlights of the 2025 budget, prepared by the Finance Committee consisting of Gary Kraght (Treasurer), Stephanie Maclean (President), Tapio Karras (Vice President), Graham Brew (Event Coordinator), Matej Šebo (Mapping Director), and Steve Haas (Registration Director).
Highlights include a significant mapping budget, the reintroduction of a $5,000 grant program, and a projected revenue increase (due to a full schedule and hosting the Western States Championships). The Treasurer reported that the Club continues to maintain healthy finances, and is accruing interest from the money-market fund.
The Club will fund all mapping priorities identified by the Mapping Director, except Briones (due to permitting concerns). An explicit line item for Tahoe mapping was added to ensure a sufficiently large pool for other unconfirmed expenses.
The budget was approved unanimously by the Board.
Other Business
The Board identified the following items as needing attention for future discussions: outreach/publicity, junior equipment storage, and volunteer recruitment.
The meeting was adjourned at 8:40 PM.
Respectfully submitted,
John Richardson
BAOC Secretary