BAOC 2023 Annual General Meeting

Date: (Thu.) Apr. 20, 2023
Location: Video Conference
Event Directors: - 925.516.7622, - 650.906.9672
Type: Annual membership meeting and election of officers

Minutes of the BAOC Annual General Meeting held April 20, 2023

Present: Marie-Josée Parayre, Nick Corsano, Misha Kreslavsky, Jeff Lanam, Graham Brew, Esther Heller, Sarah Williams, Steve Haas, Chuck Spalding, Gavin Wyatt-Mair, Tapio Karras, Dan Greene, Gary Kraght, George Minarik, John Richardson, Emily Tucker, Jay Hann, Werner Haag.

The meeting was held via Zoom. It was called to order by the President at 8:05 PM.

Welcome and Appointments – Marie-Josée Parayre

The President welcomed the club members and visitors to the meeting. She appointed for this meeting Esther A Heller, PRP as parliamentarian, Graham Brew and Nick Corsano as Credentials Committee, and Sarah Williams and George Minarik as Minutes Approval Committee. The Credentials Committee reported that as of 8:06 there were 17 club members logged in. The President announced that a quorum was present.

Officer Elections – Steve Haas

The Nominating Committee, comprised of Steve Haas (Chair), Rex Winterbottom, and Jeff Lanam, recommended the following candidates for election as officers of the club:

As no additional nominations had been submitted to the Secretary nor made from the floor, the President declared the above candidates elected.

President’s Report – Marie-Josée Parayre

Treasurer’s Report – Gary Kraght

The club has about $214K on hand. Projected expenses for Cal-O-Fest total about $160K. The Treasurer predicts a modest profit from Cal-O-Fest as a worst-case scenario, with significant revenue for the club as a best case. There was discussion of encouraging recreational orienteers to attend Cal-O-Fest. The issue there is manpower, but the plan is to allow day-of-event registration.

Membership Report – Werner Haag

As of January of this year, the club had 119 individual memberships and 91 family or group memberships.

Event Coordinator’s Report – Graham Brew

In 2022 the club held 15 days of orienteering, low by past standards. This year, there will be six spring events, six Summer Series events, and 6–8 fall events, for a total of about 18 days of orienteering, in addition to Cal-O-Fest. Next year should be a near-normal year of 20–25 days. The limiting factor is volunteers, especially event directors. The Event Coordinating Committee will get together in September or October to put together a tentative calendar for the following year.

Miscellaneous – Marie- Josée Parayre

The President began a discussion of the value of mentoring new club members so they feel comfortable taking on roles of event director or course setter.

The meeting was adjourned at 8:58 PM.

Respectfully submitted,
Nick Corsano, Secretary

Reviewed by George Minarik and Sarah Williams