BAOC 2022 Annual General Meeting
Online via Zoom
Date: (Tue.) Apr. 19, 2022
Location: Video Conference
Event Directors: - 925.516.7622, - 650.321.9713
Type: Annual membership meeting and election of officers
Minutes of the BAOC Annual General Meeting held April 19, 2022
Present: Marie-Josée Parayre, Stephanie Maclean, Nick Corsano, Sharon Evans, Misha Kreslavsky, Jeff Lanam, Bob Cooley, Graham Brew, Esther Heller, Sarah Williams, Steve Haas, Chuck Spalding, Gavin Wyatt-Mair, Tapio Karras, Dan Greene, Dennis Wildfogel, Derek Maclean, Gary Kraght, Gwenhaël Jacq, Siargey Pisarchyk, Nicholas Goldowsky-Dill.
The meeting was held via Zoom. It was called to order by the President at 8:05 PM.
President’s Report – Marie-Josée Parayre
- The President welcomed the club members and visitors to the meeting. She appointed for this meeting Esther A Heller, PRP as parliamentarian, Stephanie Maclean and Nick Corsano as Credentials Committee, and Sarah Williams and Dennis Wildfogel as Minutes Approval Committee. The Credentials Committee reported that as of 8:07 there were 18 club members logged in. The President announced that a quorum was present.
- A Boy Scout named Gordon renovated the permanent course at Briones for his Eagle project. He is also donating the extra funds he had raised to the club. Gavin Wyatt-Mair, who mentored Gordon on the project, described what was done, and praised Gordon’s work. He encouraged the Board to acknowledge the project officially.
- Pending IOF approval, dates of July 17–30, 2023 have been established for the California Orienteering Festival.
- The President thanked Bob Cooley for his 37 years of service as the club’s Mapping Director. A committee met in January and identified five major roles that Bob has been performing. Misha Kreslavsky, Jeff Lanam, Andrej Masalkov, and Matej Šebo have volunteered to take on certain parts of the job. Steph Maclean has arranged for printing of maps for recent events at a local print shop.
Treasurer’s Report – Sharon Evans
The club has about $128K on hand. The club’s budget for 2022, excluding Cal-O-Fest, projects a loss of $3400. Including Cal-O-Fest, with conservative estimates of potential refunds and new registrations, the projected loss would be about $63K for this year.
Event Coordinator’s Report – Graham Brew for Jeff Goodwin
After having almost no events in 2020 and 2021, the EC team was aiming for a return to a pre-pandemic schedule of 20–25 days of orienteering this year. Four successful events have been held so far this year. The limiting factor has been finding course setters, as a number of regular volunteers have moved out of the Bay Area. Six events are lined up for our Summer Series, between June and August. The fall schedule will include a Goat, the Bon Tempe volunteer event, and Willow Glen. We will wind up with 15–16 days of orienteering this year, which Graham feels is about what should be expected, given the number of volunteers we have. Jeff Lanam added that he has taken over responsibility for our software licenses, including two team licenses of OCAD, which are available for course setters.
Election of Officers – Steve Haas, Marie-Josée Parayre
Steve Haas, Chair of the Nominating Committee, presented the slate of candidates put forth by the committee (Steve, Dennis Wildfogel, Rex Winterbottom) and recommended by the Board of Directors:
- President: Marie-Josée Parayre
- Vice President: Stephanie Maclean
- Event Coordinator: Graham Brew
- Secretary: Nick Corsano
- Treasurer: Gary Kraght
President Marie-Josée Parayre called for any nominations from the floor. There were none, so she declared the candidates elected.
Bylaws Amendment – Nick Corsano
Article 6, Section 6.1.2 of the club bylaws stated “All members of the Board shall be members of the Club in good standing and shall perform the duties prescribed by these Bylaws. The President and the Event Coordinator shall be members in good standing of the United States Orienteering Federation.” It was moved and seconded to amend the second sentence by striking “Event Coordinator” and inserting “Vice President”.
Rationale: This amendment corrects an oversight. When the office of Vice President was created, it was the intent that all non-event responsibilities of the Event Coordinator be assigned to the Vice President.
The amendment was adopted by a vote of 16–0. Article 6, Section 6.1.2 of the club bylaws now states “All members of the Board shall be members of the Club in good standing and shall perform the duties prescribed by these Bylaws. The President and the Vice President shall be members in good standing of the United States Orienteering Federation.”
Service Award – Marie-Josée Parayre
The President announced that the recipient of the 2021 BAOC Service Award is long-time club Treasurer Sharon Evans.
Jeff Lanam thanked everyone who helped with the Naval JROTC Championships at Joe Grant, especially those who came out on Saturday when there was no BAOC event. There were 530 runners in the NJROTC competition, and about 150 in the club event on Sunday, making this our largest event in years.
The meeting was adjourned at 8:57 PM.
Nick Corsano, Secretary
Reviewed by Sarah Williams and Dennis Wildfogel