BAOC Board Meeting Minutes
Date: (Thu.) Dec. 10, 2020
Location: Video Conference
Event Directors: - 925.516.7622, - 650.906.9672
Type: Quarterly meeting of the Board of Directors; 8:00–10:00 PM; all club members are welcome
Minutes of the BAOC Board Meeting held December 10, 2020
Present: Officers Marie-Josée Parayre (President), Stephanie Maclean (Vice President), Scott Aster (Event Coordinator), Nick Corsano (Secretary), Sharon Evans (Treasurer); Board members Bob Cooley, Jeff Goodwin, Dan Greene, Steve Haas, Jay Hann, Jitka Hiscox, Jeff Lanam, Dennis Wildfogel; Visitors Gavin Wyatt-Mair, Misha Kreslavsky, Tapio Karras, Bob Bruns, Chuck Spalding
The meeting was held via Zoom. It was called to order by the President at 8:04 PM.
President’s Report – Marie-Josée Parayre
- Orienteering USA requires each club to have a member with SafeSport training certification. Jay Hann has received the training, Marie-Josée has requested to take the training.
- Jacqueline Villicana, a Ph.D. student at Grand Canyon University, is doing research on orienteering and spatial recognition. She has requested some statistical information from the club. The President asked Jeff Goodwin, Outreach Director, to follow up with her.
- OUSA has begun a Youth Mapping Project focused on school campuses and local parks. The President is looking for a volunteer to coordinate efforts locally.
- Steve Haas was approved as Chair of the Nominating Committee.
- Jay Hann was approved as Chair of the Junior Grant Committee.
Approval of Minutes – Nick Corsano
Minutes of the September 24 board meeting were approved as presented. No email votes were conducted since that meeting.
Vice President’s Report – Stephanie Maclean
The BayOnet has been migrated from Yahoo groups to groups.io. The old group had about 350 members; about 100 have subscribed to the new group. The BAOC Events group was also migrated. The training and juniors groups’ membership lists were downloaded. Chuck Spalding noted that small email lists could be set up through baoc.org.
Treasurer’s Report – Sharon Evans
The club has about $155K in the bank. The Finance Committee had drawn up a budget with a $19K shortfall from 2021. However, it was subsequently learned that in the event that the Cal-O-Fest has to be cancelled, the club would owe $144K in refunds. The Treasurer suggested dropping a number of items from the budget, bringing the loss down to $6085. It was moved, seconded, and passed to approve the revised budget, with the proviso that the Board would revisit it in May, after a decision on the Cal-O-Fest had been made.
Publicity – Jitka Hiscox
AmazonSmile is a program where the Amazon Foundation will donate 0.5% of a shopper’s eligible purchases to their designated charitable organization. Jitka has registered BAOC as a recipient. She will announce this on BayOnet and the club’s social media accounts.
Event Coordinator’s Report / How Events Restart Safely (HERS) – Scott Aster and Dennis Wildfogel
Bon Tempe went well. COVID-19 protocols were published on the website. No other events are currently on the schedule.
2021 Cal-O-Fest Report – Gavin Wyatt-Mair
A decision will be made in April whether Cal-O-Fest can be held in 2021. Full refunds will be made if the festival is cancelled. Currently, 608 people are registered. Safety protocols are being worked on. The ranger at Big Basin has said that we may be able to use the park in August; Gavin will see if he can arrange a visit.
The Board expressed their appreciation for the hard work of the steering committee.
The next board meeting was set for Thursday, March 11, from 8–10 PM.
The meeting was adjourned at 9:49 PM.