BAOC Board Meeting Minutes

Date: (Tue.) Dec. 5, 2017
Location: Foster City, CA
Event Directors: - 650.281.5280, - 510.407.1876
Type: Quarterly meeting of the Board of Directors—7:00-10:00 PM; free pizza and salad will be available at 6:30—All club members and other interested people are welcome

Minutes of the BAOC Board Meeting held December 5, 2017

Present: Steve Haas (President), Dennis Wildfogel, Jeff Lanam, Jay Hann, Nick Corsano, Vicki Woolworth (Secretary), Bob Cooley, Deron van Hoff, Scott Aster, Nancy Lindeman, Dan Greene, Sharon Evans (Treasurer), and Dan Vannatter. Erin Schirm joined the meeting by phone.

The meeting was called to order at 7:07 PM at the Foster City Recreation Center by President Steve Haas.

President's Report – Steve Haas

Steve commented on the success of recent events and on membership numbers.

Online Votes/Approval of Minutes – Vicki Woolworth

There was one online vote in the past quarter, to approve signage for events.

The minutes of the September meeting were approved.

Junior Grant Committee – Jay Hann

Jay moved to appoint Gavin as Junior Grant Committee chair; motion passed.

Treasurer's Report/2018 Budget – Sharon Evans

Sharon presented the 2018 Budget. Due to a $20K shortfall in the 2017 revenues, the Board discussed reducing mapping until revenues increase, or at least to take a gradual approach to mapping projects.

A restricted donation was received, earmarked for Juniors, mapping, and publicity. The Board will consider allocating this money for specific projects this year. One proposal was to sponsor sending a Junior team to the Junior Nationals.

The Board voted to authorize Steve Haas to form a committee to create a proposal to increase local event fees to target a revenue increase of 15–20%. A more extensive overhaul of the fee system and club membership benefits will follow the approved increases.

The 2018 budget was approved as amended.

National Events – Dennis Wildfogel

BAOC held the first event in the new OUSA program, Regional Ranking Events, which are 1-day ranking events intended to bridge the gap between local and national-level events by waiving the sanctioning fee. The Sunol event was the only one to take advantage of this program in 2017, with 88 people getting national ranking points, 41 of which were not OUSA members.

Sprint SF went well, and preparations are under way for COW (California Orienteering Week) 2018 with ads in ONA and CompassSport and a Facebook page.

Event Coordinator's Report – Deron van Hoff for George Minarik

The 2018 Schedule has been developed, and progress is being made getting event directors and course setters.

A suggestion was made that event coordinators consider COOL in planning for next fall/winter. Another suggestion was to have a 40th anniversary event, perhaps at Joaquin Miller Park.

Erin asked about having training sessions listed on the calendar, however there was concern that publicizing, outside of the training email list, trainings that do not have permits might affect access to the parks.

Mapping – Bob Cooley

Bob reported that Royal Gorge is not a possibility​—​unlikely to get permission.

Independence Lake, W of 89 and SW of Little Truckee Summit, will be mapped.

Bob will also work to improve the Diablo Valley College map if we get permission to use it.

Strategy Session Follow-up – Steve Haas

The club is doing well at providing robust content, more good events.

Working on improving customer experience by creating new signs to help flow at events.

Still need to make more progress in improving the volunteer experience. Will discuss at next opportunity.

Director's Reports

Publicity – Nancy Lindeman – To contact other clubs to encourage them to list our events (reciprocate). The Facebook page now has 850 likes, a few dozen views per day. Promotion for Las Trampas reached over 1000 people, spent $30.
E-Punch – Jeff Lanam – WRC has handled more events. Jeff wants to buy equipment bags and E-sticks. He has purchased software for relays, and could use some help at events.
Equipment – Jay Hann – Looking into better stands, new heavy ones are not working well, they are heavy and yet are breaking (clip near top breaking when stake is pounded in as intended).
Event Quality – Dan Greene – In general courses have been good; Brown at Las Trampas had difficult-to-access checkpoints.

New/Old Business

Next meeting scheduled for March 6th.

Meeting was adjourned at 10 PM.

Respectfully submitted,
Vicki Woolworth
BAOC Secretary