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BAOC Board Meeting

Date: (Sun.) Jan. 11, 2009
Location: Oakland, CA
Event Directors: - 650.906.9672, - 650.248.9595
Type: Special meeting to discuss a possible bid for the 2012 Junior World Orienteering Championship (JWOC); all club members are welcome to attend

The meeting was called to order at 3:00 PM by President Nick Corsano

Present were:
Everett Beuerman, Jean Beuerman, Gary Kraght, Wayne Caplinger, Bob Cooley, Jay Hann, Steve Gregg, Tapio Karras, Nancy Lindeman, Steve Beuerman, Alex Finch, Jeff Lanam, Nick Corsano, Rosemary Johnson, Toby Ferguson, Scott Aster, Mark Blair, Rex Winterbottom, Gavin Wyatt-Mair, Trinka Gillis.

1. Bid For 2012 Junior World Orienteering Championships (JWOC) – Gavin Wyatt-Mair and Jay Hann

The club first became aware of the JWOC bid in November, at the suggestion of Clare Durand of USOF. Applications are due to IOF by January 31st. Our club would have to decide to bid in time for USOF to discuss it at their meeting next weekend, and then USOF would need to submit our bid to the IOF.

We have three possibilities: proceed with the bid, decide we aren't interested, or decide to bid for a different year's JWOC.

Gavin Wyatt-Mair had observed the JWOC when his son, Malcolm, participated in 2007 and 2008. He observed that it wasn't too difficult, just a large A-meet. The USOF has never bid, and we don't do as much as we should for the IOF. We should try because it is an opportunity to promote the sport among juniors, help BAOC financially and with its image, and because youth who participate in JWOC become more dedicated to orienteering.

Financially, we are expected to break even. We can't make money off the juniors, but we can make money off of parallel events.

Holding this event is compatible with the USOF charter: to improve U.S. orienteering, and improve the international standing of USOF.

If the club votes to submit a bid to host JWOC, the next steps would be for USOF to submit the bid to IOF. IOF would create a shortlist and, after working with clubs to improve their bids, chooses a final winner in August.

There are three pieces to JWOC:

We need to have an arena for all five events, and provide one tent and flag for each country. Gavin also suggest holding the U.S. or North American championships on some of the days, for revenue.

A motion was moved and seconded that BAOC submit a bid for the 2012 JWOC per Gavin's presentation.

Discussion began.

We would need $100,000 in seed money, to cover down-payments on accommodations, transportation and marketing. There is a 2000 Euro fee to submit the bid, which USOF would pay, and we would also have to hire an IOF advisor.

BAOC needs help from other clubs and from USOF to hold this event.

Some felt the bid was due too soon, and we should make the bid next year instead.

A motion was moved and seconded to amend the motion. Form a task force to study a future bid for JWOC and report to the board by the September 2009 meeting. The motion to replace the original motion passed.

A motion was moved and seconded to set up a task force to study a future bid for JWOC. The motion passed unanimously.

Nick Corsano expressed thanks to Jay Hann's parents for allowing us to use their house for the meeting.

Meeting adjourned at 5:07 PM.

Trinka Gillis, BAOC Secretary

Minutes approved at BAOC Board Meeting, March 10, 2009

Editor's note: Information about the JWOC Task Force is available here.